Public Records Request

SALT LAKE CITY POLICE DEPARTMENT
PUBLIC RECORDS REQUESTS
(Government Records Access and Management Act)

What is GRAMA?

In 1991, the Utah Legislature enacted the Government Records Access and Management Act (GRAMA) under Title 63G, Chapter 2 of the Utah Code, giving the public the right to access information.

What is a public record?

As defined in Utah Code Ann. § 63G-2-103, public record means a record that is not private, controlled, or protected and is prepared, owned, received or retained by the governmental entity. Records requested must be able to be reproduced from the original record.

What are private, controlled and protected records?

A private record generally relates to an individual’s private interests and disclosure of such to the public would constitute a clearly unwarranted invasion of privacy. A record is considered “controlled” if it contains medical, psychiatric or psychological data about an individual. Protected records include, but are not limited to, open and ongoing investigations.

Who can initiate a GRAMA request?

Any person can make a public records request. However, public disclosure is regulated by several different statutes dependent upon the record. If you are the subject of the record (i.e. arrestee or victim) you may be entitled to information not available to the general public.

Download GRAMA Request for Records

What types of police records may be available?

Chronological logs (also known as complaint logs or service calls)
Initial contact reports
Photographs
Traffic accident reports

Depending upon the status of the case, these records may not be available at the time of your request.

What is the time limit for a response to a GRAMA request?

A governmental entity has ten (10) business days after receiving a written request to provide the record, deny the request, or notify the requester that it cannot immediately provide a response due to extraordinary circumstances. Extraordinary circumstances may require more processing time.

Media Requests

The media is entitled to any record that is deemed to be a public record pursuant to Utah Code Ann. § 63G-2-301. A governmental entity has five (5) business days after receiving a written request to provide the record, deny the request, or notify the requester that it cannot immediately provide a response due to extraordinary circumstances.

Download Media Records Request

What are the charges for a record?

The Salt Lake City Police Department charges the following fees in accordance with the Salt Lake City Code § 2.64.130:

Police Reports are $5 per report
Traffic Accident Reports are $5 per report
Photocopies are $.10 per page
Photo CDs are $10 per CD
Employee Time is $10 per hour, minus the first 15 minutes

*Prepayment of fees may be required.

How to make a GRAMA request:

Complete the GRAMA Request for Records form providing as much information as possible.

Present completed form in person or by mail with the appropriate fee(s) attached to:

Salt Lake City Police Department
Attn: Service Desk
315 East 200 South
P.O. Box 145497
Salt Lake City, UT 84114-5497

If by mail, please include a copy of your driver’s license or notarized release from the subject of the record or his/her legal representative. Otherwise, you will receive only information that is available to the general public.

Incomplete request forms and forms submitted without fees will not be processed.

Any questions, please call the Service Desk at (801) 799-3101.