Government Records Access
and Management Act (GRAMA)

GRAMA is a comprehensive law dealing with management of government records. GRAMA states who has access to records and how the law is enforced. It is an attempt to balance the public's constitutional right of access to information concerning public business, the individual's constitutional right of privacy when the government gathers personal data, and the public policy interest in allowing a government to restrict access to certain records for the public good.

What is GRAMA?

In 1991, the Utah Legislature enacted the Government Records Access and Management Act (GRAMA) under Title 63G, Chapter 2 of the Utah Code, giving the public the right to access information.

Fee:

  • $5.09 per report requested.
  • Check or money order made out to Salt Lake City Corporation.
  • Strongly advised not to send cash.
Requesting a GRAMA Report

If living in Salt Lake County or near by counties, you have two options:

  • Click here to use the online portal to submit a GRAMA request.
  • Present IN PERSON a completed form along with picture ID (current US Driver’s License, US ID Card, US Passport, US Visa, US Permanent Residence Card, US Employment Authorization Card, US Concealed Weapon Permit, or US Military ID) and a $5.09 processing fee per report between 8:00 am and 4:30 pm Mon – Fri excluding holidays at:
    Service Desk in the lobby of Salt Lake City Police Department
    475 South 300 East
    Salt Lake City, UT 84111

Requirements for mailing:

  • Notarized copy of current US Driver’s License, US ID Card, US Passport, US Visa, US Permanent Residence Card, US Employment Authorization Card, US Concealed Weapon Permit, or US Military ID
  • A signed GRAMA request form for each report requested (Download the form below)
  • Check or money order made out to Salt Lake City Corporation for $5.09 per report to:Salt Lake City Police Department
    Service Desk
    PO Box 145497
    475 South 300 East
    Salt Lake City, UT 84111

A Driver Privilege Card is not considered identification in a government office.

  • In addition to your Driver’s Privilege Card you must show 2 other current forms of ID. You may only show one ID from each category.  (For example one from legal and one from photo or one from legal and one from utility. You cannot show 2 from photo or 2 from legal.)Legal :  birth, marriage, divorce, vehicle title
    Utility:  Rocky Mountain Power, Qwest, Questar, etc.  (No cell phone bills accepted)
    Photo ID:  Sam’s Club, Costco, Work ID, School ID
    Bank info:  Checking statement, Savings account, credit card info
What is a public record?

As defined in Utah Code Ann. § 63G-2-103, public record means a record that is not private, controlled, or protected and is prepared, owned, received or retained by the governmental entity. Records requested must be able to be reproduced from the original record.

What are private, controlled and protected records?

A private record generally relates to an individual's private interests and disclosure of such to the public would constitute a clearly unwarranted invasion of privacy. A record is considered "controlled" if it contains medical, psychiatric or psychological data about an individual. Protected records include, but are not limited to, open and ongoing investigations.

Who can initiate a GRAMA request?

Any person can make a public records request. However, public disclosure is regulated by several different statutes dependent upon the record. If you are the subject of the record (i.e., arrestee or victim), you may be entitled to information not available to the general public.

What types of police records may be available?
  • Chronological logs (also known as complaint logs or service calls)
  • Initial contact reports
  • Photographs
  • Traffic accident reports

Depending upon the status of the case, these records may not be available at the time of your request.

What is the time limit for a response to a GRAMA request?

A governmental entity has ten (10) business days after receiving a written request to provide the record, deny the request, or notify the requester that it cannot immediately provide a response due to extraordinary circumstances. Extraordinary circumstances may require more processing time.

Download GRAMA Request Form - General Public

Any further questions, please call (801) 799-3101.
Hours of Operation: 8:00 a.m. – 5:00 p.m. mountain time

Helpful links:

Members of the Media

Please read below.
Click to File GRAMA Request

The media is entitled to any record that is deemed to be a public record pursuant to Utah Code Ann. § 63G-2-301. A governmental entity has ten (10) business days after receiving a written request to provide the record, deny the request, or notify the requester that it cannot immediately provide a response due to extraordinary circumstances. Media may request an expedited response of five (5) days (see box on form).

What are the charges for a record?

The Salt Lake City Police Department charges the following fees* in accordance with the Salt Lake City Code § 2.64.130:

  • Police Reports are $5.09 per report
  • Traffic Accident Reports are $5.09 per report
  • Photocopies are $.10 per page
  • Photo CDs are $10.17 per CD
  • Employee Time is $11 per hour, minus the first 15 minutes

*Prepayment of fees may be required.

How to make a GRAMA request:

Click the link above and complete the GRAMA Request for Records form providing as much information as possible. GRAMA requests may also be presented in person or by mail with the appropriate fee(s) attached/delivered to:

Mailing Address:
Salt Lake City Police Department
Attn: Records Service Desk
P.O. Box 145497
Salt Lake City, UT 84114

In Person:
Salt Lake City Police Department
475 South 300 East
Salt Lake City, UT 84111

Incomplete request forms and forms submitted without fees will not be processed.

Any questions, please call GRAMA-Media Coordinator Candee Allred at (801) 799-3871.